Privacy policy

Last updated: April 2026

1. Introduction

Octagon Professionals B.V. ("Octagon", "we", "us", or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website, use our services, or otherwise interact with us.

We process personal data in accordance with the General Data Protection Regulation (GDPR), the Dutch GDPR Implementation Act (Uitvoeringswet AVG), and the UK Data Protection Act 2018.

2. Data we collect

We may collect and process the following categories of personal data:

• Identity data: name, date of birth, nationality, and identification documents.
• Contact data: email address, phone number, postal address.
• Professional data: CV, work history, qualifications, certifications, and references.
• Financial data: bank account details, salary information, tax identification numbers.
• Technical data: IP address, browser type, device information, and cookies.

3. How we use your data

We use your personal data for the following purposes:

• To provide our HR, payroll, and recruitment services to you and our clients.
• To manage employment relationships, including onboarding, payroll processing, and offboarding.
• To comply with legal obligations, including tax reporting and social security contributions.
• To communicate with you about our services, job opportunities, and updates.
• To improve our website, services, and user experience.

4. Data retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law. Payroll and tax records are retained for the periods mandated by Dutch and UK tax authorities. Candidate data is retained for a maximum of two years after last contact, unless you provide consent for longer retention.

5. Your rights

Under the GDPR and applicable data protection legislation, you have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate or incomplete data.
• Request deletion of your data where applicable.
• Restrict or object to processing of your data.
• Request portability of your data.
• Withdraw consent at any time where processing is based on consent.

6. Contact

For any questions regarding this Privacy Policy or to exercise your data protection rights, please contact us at:

Octagon Professionals B.V.
Maanweg 174
2516 AB, The Hague, Netherlands
Email: info@octagon.nl
Phone: +31 (0)70 324 9300